Personal Information Protection Policy 1. Personal Information Protection Policy of the Japan Electronics Show Association

Privacy Policy

The Japan Electronics Show Association (hereinafter referred to as JESA) fully recognizes that personal information refers to information about individual users, including name, gender, age, address, telephone number, e-mail address, access record to a service, other description(s) or uniquely assigned number(s) or symbol(s), which can be easily cross-checked with other information and thereby identify specific individuals. In addition to complying with laws and regulations related to the protection of personal information, JESA has established a system for the secure management of personal information as a part of our social responsibility and is committed to promoting its efforts to protect personal information as follows:

1.Treatment of Personal Information

Japan Electronics Show Association, or JESA, is mainly consisted of electronic device and component manufacturers. In cooperation with the organizers, JESA is engaged in the operation of exhibitions and seminars (including online) for the further development of electronics and information technology industries in Japan. In such operations, JESA recognizes that it is definitely an important duty to deal with the personal information. On this account management, JESA observes associated laws and ordinances / guideline about the personal information protection about information (hereafter, "personal information") that can distinguish the authorized individuals acquired it through operation. Specifically, the intended personal information is name, address, phone number, e-mail address, the place of employment and the other descriptions which can distinguish the individual (including the thing which cannot distinguish it only by the information, but can collate it with other information easily) by collected in operation through a document, an electronic medium, and a website.

2.Purpose of Collecting and Usage of Information

Only in cases of the following, JESA uses the personal information which collects through exhibitions and other related services.

Sending a report of JESA or other announcements
Operating events such as exhibitions / seminars / lectures (*)
The administration management of the website
To offer or distribution of various documents (bulletin, a report and a plan book)
Correspondence to the consultation or the report
Sending announcements or questionnaires related events operated by JESA
Others, examination for the administration of JESA and communication

Note: JESA may gather personal information from users with the purpose of enhancing and improving services which JESA undertakes, registering visitors prior to and during the staging of exhibition, and accepting reservations to attend the exhibitions, conferences and other special programs. JESA also collects personal information for user questionnaires and may request for sending reference materials. Information gathering activities are also used to provide registered visitors to the exhibitions with information on promotions, and the products and services of exhibitors and related companies. JESA uses personal information only for the aforementioned purposes.

3.Providing Personal Information to Third Parties

Except in the following cases or as specified in the next section, personal information collected by JESA will not be provided to third parties.

When the person himself gives a consent to JESA beforehand
When judged it necessarily to provide on the basis of laws and ordinances
When needed it for human life, a body or protection of the property, moreover, it is difficult to obtain the person him self's consent
When needed it for the improvement of the public sanitation or the promotion of healthy upbringing of the child in particular, moreover, it is difficult to obtain the person him self's consent
When it is necessary to cooperate for the country, local public or the person who is committed to accomplish a work that laws and ordinances establish, and in case, there is a possibility to disrupt the accomplishment of an operation concerned by obtaining the person himself consent

However, JESA may issue admission passes containing QR codes or barcode systems for the following cases: Exhibitions/ events held by or commissioned by JESA (hereinafter referred to as “JESA exhibitions”) and held at the same time/venue as JESA exhibitions, which JESA designates to be held in conjunction with JESA exhibitions (which are referred to as “co-hosted exhibitions”). The QR codes and barcodes on the admission passes will be scanned at the entrance to the conference venue, the exhibition venue, the entrances to the co-hosted exhibitions, and at the booths of exhibitors (companies/organizations) in the exhibition venue. At that time, the personal information registered in advance will be provided to the person in charge of the exhibition as visitor information to exhibitors, speakers, and seminar organizers, at the exhibition and other co-hosted exhibitions. Please be aware that you may receive various information from such exhibitors by e-mail or postal service after the information is provided. When JESA offers the personal information to the third parties according to this article, JESA takes the limit of the use purpose and the other steps in addition, if it is necessary. The statistical data of users of this website, exhibition sites, and event sites may be provided to related companies in a form that does not allow individuals to be identified, but this does not constitute the provision of personal information. JESA also requires the organizers of our exhibitions, the exhibitors, speakers, and seminar organizers mentioned above (including online), as well as those involved in co-hosted exhibitions, to manage personal information in an appropriate manner.

4. Websites

"Cookies" are data codes sent to a user's computer from the server when the user accessed JESA website. These cookies are used to provide services customized for individual users and to count the total number of accessed by all users to the site. Individual IP addresses are collected to collate data on usage of the website and monitor trends in site usage, but these addressed are not used in any way that might lead to the identification of individual users. However, JESA shall be exempt from this stipulation if its legal rights are infringed upon or interfered with by a user(s), or the potential of such infringement or interference is suspected.

5.Management of personal information

The acquired personal information, JESA manages it severely within the above use purpose and takes security measures to prevent from fraudulent access, loss, destruction, manipulation, leak and tries for security management of the personal information. As for the operations which JESA undertakes, JESA performs the correspondence that followed the privacy policies of organizers. When JESA entrusts handling the personal information to outside, JESA concludes a nondisclosure contract with trust and manages the handling and supervises it.

6.Disclosure / Correction / Halt of usage

When there is a demand such as a disclosure, a correction, a halt of usage from the person himself about the personal information, JESA copes immediately in a rational way. If you wish to stop the provision of your personal information to exhibitors in the login area of the official website, you may do so by clicking the “opt-out button” that is posted regularly on each exhibitor's page you are viewing. If you wish the exhibitor to discontinue the use, erase, or discontinue the provision to third parties of your personal data after the exhibition period, JESA will request each exhibitor (third party) to stop the use of the personal data. However, the requesting individual (visitor or viewer) shall also request the exhibitor separately to delete the relevant personal data by referring to the privacy policy disclosed by each exhibitor (third party).

7. About Cookies

Some services on this website are provided through the use of cookies. Cookies enable the Association to identify the computer used by the user, but they cannot identify the user unless the user enters his or her personal information through this website. In addition, the cookies used by you when you use this website do not allow your personal information to be disclosed to other sites. Users can disable cookies by changing the settings on their web browsers, but in that case, the scope of services available on this website may be limited. Notes: A cookie is an alphanumeric piece of information sent from a web server to the user's web browser. This information acts like a user's ID card and can store the user's password and configuration information. This information enables the user to be identified and to retrieve the settings when the user returns to the website. Cookies do not contain any personally identifiable information.

8.Access History

Information related to accessing the website operated by JESA is stored as access history. In principle, this information will be used for the purpose of statistics, and analysis of the use of JESA website, or for promotional purposes.

9.Personal Information Handling at Linked Sites

This website may contain links to sites operated by individual exhibitors, speakers, and seminar organizers. The handling of personal information on the linked sites is the responsibility of the linked sites, and JESA cannot be held responsible for the handling of personal information on those sites. It is recommended that you take utmost care when handling your own personal information and check the privacy policy of each linked website.

10.Personal Information Management System

JESA establishes the personal information protection regime whose representative is Director of Administration Section, to assume management enforcement strictly.

11.Inquiries

Inquiries related to the Privacy Policy, please contact the following;

Japan Electronics Show Association (JESA)

4F, Ote Center Bldg. 1-1-3, Otemachi, Chiyoda-ku, Tokyo 100-0004
E-mail:privacy@jesa.or.jp

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