Exhibition Regulations 5. Important: Exhibit Details and Prohibitions.

5-1. Exhibits for which applications for industrial property rights have not yet been submitted

5-2. Profibited activities

1. Subleasing, selling, transferring or exchanging exhibition space
   Exhibitors are not allowed to sublet, sell, transfer or exchange all or part of their exhibition booth, regardless of whether the other party is another exhibitor or a third party. (This does not apply to exhibitors in the Partners & Global Park.)
2. Exhibits aimed at directing visitors to other venues
   Exhibits aimed at directing visitors to other venues, such as by holding seminars or displaying main products at locations other than the exhibition venue, are not allowed, except for special projects implemented by the organizer.
3. Selling Exhibits on the Spot
   Selling exhibits on the spot, with the exception of publications and software products, is prohibited. If you intend to sell publications or software products on the spot, please obtain the approval of the Association when applying to exhibit.
4. Annoying Behavior
   Forcing visitors to enter your booth or giving demonstrations in the space outside the booth or in the aisles is prohibited. Also, extremely persistent product explanations may be considered annoying behavior and may be prohibited.
5. Prohibition of Exhibits with the Main Purpose of Collecting Personal Information
   Exhibits with the main purpose of collecting visitors' personal information without displaying the company's products or promoting products or services are prohibited. All exhibitors are also requested to comply with the requirements of the Personal Information Protection Law. Details of what exhibitors should observe regarding the collection, handling and use of visitors' personal information will be provided in the Exhibitor Manual, which will be distributed in July.

5-3. Exhibitor Responsibilities

1. Responsibility for payment
   Exhibitors are responsible for payment of the exhibition fee and other expenses invoiced by the Association until such payment is completed.
2. Compliance with laws and regulations
   Exhibitors are responsible for complying with the laws and regulations of Japan.
3. Liability for damage, management responsibility, insurance
   1. The organizer (the Japan Electronics and Information Technology Industries Association, hereinafter the same), the executive committee and the association will take the utmost care to prevent accidents by deploying security guards and other measures to manage and maintain the venue during the exhibition period, but will not be held responsible for any injury or damage to persons or property caused by natural disasters, fire, theft, loss or other force majeure. Therefore, we recommend that exhibitors take their own measures to prevent theft, etc.
   2. If an exhibitor causes bodily injury or property damage to visitors, other exhibitors or other third parties at the venue, the responsibility for this shall be that of the exhibitor in question, and the organizer, executive committee and the association shall bear no responsibility. We ask that you take out insurance for yourself.
   3. Exhibitors shall apply in advance to the association for a person to be responsible for managing their booth, and that person shall be present for the entire duration of the exhibition to oversee the work and management taking place at their booth.
   4. Exhibitors are requested to take measures such as insuring their exhibits, and to manage them independently.
   5. The Association will do its utmost to ensure the management, maintenance, and preservation of order at the venue and the safety of visitors, but in the event that a demonstration is deemed to be causing a disturbance, the Association may request that the exhibitor take the necessary measures and may restrict or cancel the demonstration. The organizer, executive committee, and the Association will not be held responsible for any accidents that may occur as a result of an exhibitor's demonstration. The relevant exhibitor must take the necessary measures immediately and contact the Association.
4. Adherence to the schedule of events
   Exhibitors must comply with the dates and times specified by the Association for the move-in, event schedule and move-out, and no move-out work is to be carried out during the event period.

5-4. Cancellation or Shortening of the Exhibition Duration to Force Medeure

1. In the event that the holding of the exhibition becomes significantly difficult due to acts of God such as earthquakes, typhoons, fires, infectious diseases, terrorism, instructions or orders from third parties, or other acts of God (hereinafter referred to as “Acts of God” ), the organizer may or even during the exhibition period, the organizer may cancel the exhibition or shorten the exhibition period or hours. In such cases, the organizer will notify exhibitors promptly after making the above decision and also announce it on the website, etc. The organizer, executive committee and the association shall not be liable for any damages incurred by exhibitors as a result of this decision or implementation.
2. If the event is canceled in its entirety due to force majeure before the first day of the event, the exhibition fee will be returned to the exhibitor minus any necessary expenses.
3. If the event is shortened or canceled due to force majeure after the first day of the event, the exhibition fee will not be returned.
4. The organizer will not compensate exhibitors for any expenses incurred due to the cancellation or curtailment of the event due to force majeure.

5-5. Interviews and photography

5-6. Disputes between Exhibitors

5-7. Booth Design

1. Prohibition of use of space outside the booth
   1. It is not permitted to have large numbers of visitors lingering in the aisles around the booth. If you are planning to set up a stage, etc., please design your booth so that visitors can be accommodated inside the booth and watch the performance.
   2. You may not go outside the booth area to attract visitors, conduct surveys of visitors, or engage in similar activities.
   3. Any presentations using the aisles around the booth or spaces outside the booth area are strictly prohibited. In addition, you may not use the aisles around the booth or the back of the booth to display exhibits, decorations, catalogs, equipment, plants, packaging materials, etc., or setting up waiting lines for visitors is not permitted. If the above regulations are violated, the organizing committee will confirm the violation and issue a recommendation for improvement, and exhibitors must comply with this. If no improvements are made despite repeated warnings, we may charge you for the space you are using.

      

   4. Projecting lights onto the aisles, walls or ceiling of the venue is prohibited.
2. Setting up stages and video equipment
   If you are setting up a stage or video equipment in your booth for product presentations, etc.,
   please make sure to provide sufficient viewing space inside the booth so that visitors do not linger in the aisles.
   Also, please take into consideration the viewing angle and appropriate viewing distance for visitors depending on the height of the stage and video equipment. If a problem occurs at the venue, we may request that it be improved.

   

3. Restrictions on speaker positioning
   It is prohibited to point loudspeakers or other sound amplification equipment directly at neighboring booths. Please ensure that they are positioned facing inward from the front of the aisle. When installing speakers on walls or pillars, the center axis of the speaker must be positioned within 45 degrees vertically downward, and must not exceed the dividing line of your own booth.

   

4. Safety measures
   1. To prevent the truss and other structural pillars from falling over, please install at least four anchor bolts per pillar when securing them to the floor.
   2. When installing system panels (Octanorm), please take measures to prevent them from falling over, such as reinforcing the panels, reinforcing the corners with beams, and installing weights.
   3. Please take measures to prevent freestanding fixtures from falling over, such as securing them to the wall or floor.
   4. When installing video monitors, speakers, channel letters, lighting equipment, and other fixtures to be installed at high levels, please take measures to prevent them from falling over, such as securing them with bolts or wires.
5. Traffic flow to neighboring booths
   When designing an independent booth that is not adjacent to another company's booth of 9 booths (81㎡) or more, please design it with an open area of one - third of the side adjacent to the aisle to ensure an evacuation route in case of an emergency.
6. Booth space boundary line
   Please consider installing carpeting or other materials in the booth space so that visitors can see the aisle and the boundary line.

5-8. Ceiling installation

1. Structure
   1. You cannot install any ceiling with a structure that overlaps (double ceiling).
   2. All materials used for decoration must be flame retardant. Please attach a flame retardant seal to all decorative materials.
   3. Please submit a floor plan (showing the location and area of the ceiling) and a three-dimensional drawing (showing the ceiling and surrounding walls, etc.). Also, please clearly indicate that the ceiling is made of flame retardant materials.
2. Firefighting and evacuation equipment, etc.
   1. Please use a fire extinguisher of Type 10 or higher.
   2. Automatic fire alarm equipment (smoke detectors) may be required. In this case, please install a commercial-use automatic fire alarm system and be sure to submit a notification of installation (including the results of the installation test). Please note that smoke detectors for home use are not recognized as automatic fire alarm equipment.
   3. Depending on the size and shape of the area, an emergency exit and emergency exit guidance light (self-illuminating type) may be required.

5-9. Two-story construction

1. Eligible booths for installation
   Only exhibitors with 15 or more booths and Diamond Partners (with a participation space of 135㎡ or more) are eligible to install two-story structures.
2. Floor area of the second floor
   The maximum floor area for the second floor is limited to half of the exhibition area.
3. Height of two-story structures
   The height of exhibits and decorations is limited to 6m, the same as the standard booth height, so please ensure that any two-story structures you use are no more than 6m high.
4. Use of the second floor
   Please use the second floor for product displays, business meeting rooms, waiting rooms, operation rooms, etc. Please install the second floor at least 1m away from the inside of the aisle. However, demonstrations to visitors on the first floor from the second floor are prohibited.
5. Design
   When designing a two-story structure, please calculate the weight of the second floor (including the maximum number of people expected to be there) and refer to the diagram below. Ceiling structures are not permitted in two-story structures.
   1. The structure must be made of steel (aluminum trusses are also acceptable) and designed to be safe, taking into account the weight of the second floor and the earthquake load during a major earthquake.
   2. Please submit the structural calculation documents. The exhibitor is responsible for setting the design conditions. * The submission of structural calculation documents does not guarantee safety by the organizer, facility, or fire department.
   3. When submitting the documents in the exhibitor manual distributed at a later date (July), please be sure to fill in the structural designer section.
   4. Please install a passageway of at least 90cm in two directions or more.

   

6. Fire Prevention and evacuation facilities, etc.
   Please install automatic fire alarm and fire extinguishing equipment in accordance with the following details for two-story structures.
   1. Automatic fire alarm and fire extinguishing equipment must be installed in two-story structures. In addition, a fire extinguisher (Type 10) must be installed on the second floor.
   2. When installing automatic fire alarm equipment (smoke detectors), be sure to submit a notification of installation (including the results of the installation test) to the CEATEC Management Office. Note that smoke detectors for home use cannot be installed.
   3. Automatic fire alarm equipment (smoke detectors) must be installed in at least one location per 150㎡ of ceiling surface on the first floor. However, if the space is separated by a drop ceiling or other structure at least 60cm high, then at least one detector must be installed in each such space.
   4. If the floor area of the second floor exceeds 200㎡, the automatic fire alarm equipment (smoke detectors) installed on the second floor must be connected directly to the integrated management center. There may also be other instructions regarding the installation of fire extinguishing equipment, etc., so please consult with us as soon as possible.
   5. In accordance with the Fire Prevention Labeling System of the Fire Defense Law, the use of plywood, fiberboard, carpets, curtains, tablecloths, and banner flags for display is prohibited unless they are affixed with a fire-resistant label.
   6. If the floor area of the second floor is 100m2 or more, please place a fire prevention manager (qualified person) in the booth.

5-10. Ceiling-suspension Configuration

1. Applicable booths for installation
   Only exhibitors with 20 booths or more (block booths) and Diamond Partners (with a participation space of 180m2 or more) can install suspended structures.
2. Suspension position restrictions
   The structure must be within the vertical line from the inside of the booth, but even if it is within the size limit, there may be cases where we ask you to change the position of the hanging structure due to the location of the water guns in the venue, etc.
3. Restriction on the point of suspension
   The point of suspension is, in principle, only the gusset plate. If you wish to install it in a place other than that (such as a large beam), please consult with us as soon as possible. Please be sure to follow the instructions, as we may ask you to change your plans depending on the weight.
4. Weight limit
   The weight limit for each gusset plate for hanging objects is 450kg or less. Please attach a drawing to the submitted plans that clearly shows the weight of each gusset plate, as well as a weight calculation table for each point. Please note that we will not be able to grant permission for installation if the drawing shows the total weight of the hanging structure divided by the number of hanging points.
5. Height limit
   Items that are considered to be decorative (metalwork, woodwork, signs, lighting equipment, speakers, banners, cloth, etc.) should be kept below 6m, as with the height limit. However, hanging structures, trusses, chain motors Boxes are not subject to height restrictions, but please install them in a position that does not obstruct the view of surrounding exhibitors.
   For safety reasons, please install chains for hanging decorative trusses within approximately 1 meter above the decorative trusses. In addition, any related costs incurred due to changes in plans will be borne by each company.
6. Other restrictions/matters to note
   Please design your decorative trusses so that they form a single structure, without being divided into smaller sections.
   1. Please take care to prevent damage to decorative trusses from the sideways shaking of an earthquake, and ensure that decorative items that rise from the floor are not joined together and fixed in place.
   2. Please take care to prevent cables and other wiring that cross from the floor to the decorative trusses from breaking due to the sideways shaking of an earthquake, and install them with a generous amount of slack.
   3. When attaching video monitors, speakers, channel letters, lighting, etc. to the decorative truss, please take measures to prevent them from falling, such as securing them in place with bolts or wires.
   4. Please use only inconspicuous colors such as black or gray for truss and other components.
   5. The exhibitor who has installed the ceiling-suspended structure booth shall be held fully responsible for any accidents that occur during the construction work or during the exhibition period due to the suspended structure.
   6. When selecting your booth location, the exhibition layout provided by the CEATEC Management Office will clearly indicate the sections where ceiling suspension structures are possible. If you select a section that is not suitable for a ceiling suspension structure and you go ahead with the installation, you will be responsible for any costs incurred.

5-11. Floor Construction Work

1. Floor construction work
   1. On the day of construction, please be sure to inform the Hall Office of the actual number of anchor bolts to be used before starting work. If your booth design does not require anchor bolts, please inform the Hall Office to cancel them.
   2. The use of concrete nails and dry pits is prohibited. Anchor bolts cannot be driven into pit covers.
   3. To prevent the collapse of trusses and other structural pillars, please use at least four anchor bolts per pillar when securing them to the floor.
   4. If you wish to lay carpet in your booth, please use double-sided tape. Gluing is not permitted.
2. Restoration (recovery)
   After the exhibition, the floor surface must be completely restored to its original state. If the head of the anchor bolt is protruding above the floor surface, it must be cut flush with the surface using a sander. Hammering, gas cutting, and pulling out of the anchor bolts are not permitted. If the restoration is deemed to be insufficient after the final on-site inspection, or if the restoration is not completed within the specified period and the CEATEC Management Office is forced to carry out the work on the exhibitor's behalf, the exhibitor will be responsible for all costs incurred.
3. Floor Restoration Cooperation Fee
   Regardless of the thickness, exhibitors will be charged a flat fee of 1,100 yen (including consumption tax) per anchor bolt for the floor restoration cooperation fee.

5-12. Fire Prevention Regulations

1. When attaching thick cloth or pleated paper to fire-resistant plywood, please use materials that have fire-resistant properties. However, it is acceptable to use thin processed paper or cloth that is attached to the fire-resistant plywood.
2. Please use flame-retardant materials for stage curtains, curtains, plywood for display, fiberboard, fabric blinds, blackout curtains, artificial flowers, carpets and other floor coverings, construction tarpaulins used during construction, and other items. Please attach a flame-retardant label to each of these flame-retardant items in a place where it can easily be seen, or attach it using a label or other method.
3. Do not use Hong Kong flowers, urethane, acetate, polyester, nylon, etc., as it is difficult to give them flame-retardant properties.
4. The use of styrene foam is not permitted at all. Please use flame-retardant materials that do not fall under the category of designated flammable materials under the Fire Service Act, such as Styrofoam.

5-13. Prohibition of the display, etc. of imitation goods and counterfeit goods

1. The exhibition, distribution, or screening of items that infringe on the intellectual property rights (including, but not limited to, patent rights, trademark rights, design rights, and copyrights, as well as rights in foreign countries) of third parties (so-called imitation products and counterfeit products) is prohibited, as is any other action.
2. If the Organizing Committee or the Association judges that the exhibits or other items fall under the category of counterfeit goods or there is a high possibility that they do, it shall be able to take measures such as removing the items in question at its discretion. In addition, the exhibitor shall not object to such measures.
3. Exhibitors shall cooperate with any investigation conducted by the Organizing Committee or the Association regarding whether or not the exhibits or other items are counterfeit or imitation products.
4. Exhibitors shall be responsible for resolving any disputes regarding intellectual property rights related to the exhibits.

5-14. Comparative Display

1. Comparative displays using exhibits and demonstrations
2. Comparative displays using explanatory panels, pamphlets, etc.
3. Comparative displays using narration, etc.
4. Other comparative displays related to products, goods, technology, etc.

5-15. Appropriate displays

1. Safety and warning labels
   We recommend that you thoroughly design your exhibition booth to be safe, and that you display appropriate safety and warning labels on your displays.
2. Displaying the environment in which the product is used
   When displaying products, please display them in a way that is based on the actual environment in which the product is used, and take care not to give the impression of “excessive expectations” or “false impressions of quality”.
   If your display is different from the actual environment in which the product is used, we recommend that you display a notice to that effect.

5-16. Ceiling lighting

5-17. Audio Volume Restrictions

1. Volume Restrictions
   Maxium 80DB or less
2. Volume Measurement
   1. In principle, the volume measured at a distance of 2m from the booth boundary will be used as the standard.
   2. The measurement device used will be a sound level meter that conforms to JIS C 1509, and the standard will be the measured peak value.
   3. During the exhibition, the Association will carry out regular volume measurements, but exhibitors are also requested to carry out their own volume measurements on the day before the exhibition opens and during the exhibition. The Association will also provide volume measurement devices, so please ask if you need one.
3. Actions to be taken against exhibitors who violate the volume regulations
   Exhibitors who are found to be exceeding the volume limit through the volume measurements taken by the association, or who are emitting low-frequency sounds that have a significant impact on the surrounding area, will be asked to make improvements, and exhibitors must comply with these requests. Even if the volume is within the above-mentioned regulations, if the sound is clearly unpleasant and complaints are received from neighboring booths or visitors,
   improvements will be requested.
   The following penalties will be applied to exhibitors who do not make improvements
   If the improvement recommendation is issued for the third time in total: the use of audio equipment will be prohibited in the morning of the following day.
4. Resident Operation Manager
   The person in charge of operating the sound system must be present in the booth at all times to ensure that the system is operated in accordance with the regulations.

5-18. Demonstration Regulations

1. Copyright Processing
   If you are playing music or playing back audio/video recordings at your exhibition or demonstration, you will need to take care of the copyright. (If you own the rights to the music/recordings and have already taken care of the copyright separately, this is not necessary. For information on how to handle this, please contact the Japan Society for Rights of Authors, Composers and Publishers (JASRAC) or other organizations that have been entrusted by the rights holders to handle matters related to the exercise of rights.
2. Light and lighting
   It is not permitted to shine lights or other devices on the aisles outside the booths or on the venue structure. If you are using LED or other devices with strong light power for displays or signs, please take care to install them in a way that does not cause any problems for neighboring exhibitors or visitors. Please be aware that if a problem arises at the venue, you may be asked to make improvements.
3. Smoke machines
   The use of smoke machines (those made from alcohol, oil, or other petroleum-based materials, or those using carbon dioxide, dry ice, etc.) for stage effects is prohibited.
4. Other
   Please take precautions in advance to prevent the following items, which may be generated by demonstrations, from causing problems for other exhibitors and visitors.
   ①Heat　　 ②Gas　　③Odor　　④Vibration

5-19. Handling of Dangerous Goods

1. Prohibited acts
   The following acts are prohibited in the exhibition hall under the Fire Defense Law.
   ①Smoking
   ②Use of naked flames (including devices that generate sparks and exposed electric heaters)
   ③Bringing in flammable gases such as liquefied petroleum gas
   ④Bringing in hazardous materials (gasoline, kerosene, machine oil, heavy oil, etc.)
   ⑤Bringing in dangerous goods (explosives, large quantities of matches, large quantities of disposable lighters, etc.)
2. Cancellation of prohibited activities
   With the exception of smoking, the above activities can be carried out in the venue under certain conditions, with the minimum amount required for demonstrations of exhibits, etc., and with permission from the local fire department. under certain conditions, with permission from the local fire department. Exhibitors who wish to have the prohibited items removed should fill in the necessary information on the application form that will be distributed in the exhibitor manual (to be distributed in July), and submit it along with two copies of the catalog or demonstration description. Only items that have been approved by the fire department can be brought into the venue.

5-20. Violations of these regulations and questions regarding interpretation

1. In the event that the Organizing Committee determines that an exhibitor has violated the Exhibition Regulations with regard to the exhibitor's booth or the manner in which it is operated, the Association shall request that the exhibitor make improvements.
2. If the exhibitor does not make improvements after being asked to do so twice as per (1) above, or if there is any doubt about the interpretation of these regulations, the Executive Committee will discuss how to deal with the situation and, based on its final decision, order the exhibitor in question to make improvements. The conclusion reached through this discussion will be the final decision, and the exhibitor will not be able to file an objection or claim for damages.
3. Exhibitors who have been asked to make improvements as per (2) above must submit a written report to the Association on the same day, detailing the improvements to be made and the schedule for making them.
4. If the exhibitor who has been asked to make improvements as per (2) above fails to take the measures and make the improvements as per (3) above, or if the Organizing Committee deems the improvements to be insufficient, the following penalties may be applied.
   1. Prohibition of demonstrations and exhibition activities from the following day onwards.
   2. If the exhibitor does not comply with the above-mentioned penalty, the fact will be made public and the exhibitor may not be allowed to exhibit at the next CEATEC.

5-21. Others

1. Regulations and restrictions other than those in these exhibition regulations will be clearly stated in the “Exhibitor's Manual” to be distributed in July, so please comply with them as well.
2. Payment by bill is not accepted for all expenses, including the exhibition fee.
3. The organizer, the Organizing Committee and the Association may change part of these regulations if they deem it necessary. In such cases, the revised regulations will be announced to exhibitors on the CEATEC JAPAN official website and by other means.
4. Exhibitors shall comply with the laws and regulations of Japan, and the organizer, the Organizing Committee and the Association shall not be held liable for any violation of the laws and regulations by exhibitors.

5-22. Organizing Committee