Exhibition Regulations 4. Exhibit Categories, Booth Location Decisions, Exhibit Applications and Contracts

4-1. Exhibit Categories

1. IT and electronics equipment-related
2. Electronic components, devices, materials, equipment-related
3. Broadcasting and information and communications related
4. Software and content-related
5. Automobile and mobility-related
6. Public infrastructure-related
7. Healthcare-related
8. Energy-related
9. Financial-related
10. Agriculture and forestry-related
11. Machinery and manufacturing-related
12. Construction-related (developers)
13. Trading companies and wholesalers dealing with the above (1 to 12)
14. Logistics and transportation-related
15. Distribution/Retail
16. Apparel
17. Sports
18. Tourism
19. Services
20. Publishers of newspapers, magazines, etc.
21. Educational/research institutions
22. Administrative agencies, administrative corporations, public interest corporations, non-profit corporations, public organizations, industry organizations
23. Organizers/co-organizers
    • Japan Electronics and Information Technology Industries Association (JEITA)
    • Communications and Information network Association of Japan (CIAJ)
    • Software Association of Japan (SAJ)
24. Other companies approved by the Executive Committee (see “5-22. Executive Committee”)

1. Even if a company or organization has exhibited in the past, if it violates the regulations stipulated in the Exhibit Regulations or various manuals, or if the Organizing Committee (see “5-22. Executive Committee”) deems that the exhibitor will have a negative impact on visitors or other exhibitors, or if the Executive Committee deems the exhibitor to be unsuitable for any other reason, the Executive Committee may refuse to accept the application for exhibition or the exhibition contract, regardless of whether the application for exhibition has been accepted or the exhibition contract has been concluded. In such cases, the exhibition fee already paid will be fully refunded. (See “4-3. Application for Exhibition and Contract”)

4-2. Booth Location Decision *Applicable to General Exhibits (Regular Exhibits) Area Exhibitors

1. Booth location selection
   Booth locations will be selected at the “Booth Location Selection Meeting” to be held in July, from the designated locations on the booth selection drawing decided by the Organizing Committee. The booth selection drawing will be sent to the person in charge of the exhibition in advance of the briefing session by the CEATEC Management Office. Booth locations will be selected in the order in which the exhibition applications are received. For exhibitors of the same size and type in the General Exhibits area, if the application dates and times are the same, the order of booth selection will be decided by lottery. (Example: If two companies, Company A and Company B, apply for 10 booths in the General Exhibits area at 10:00:00 on February 13th) If you apply after May 1 (Thu), you will be able to choose a booth location from the designated areas on the venue floor plan in the order in which you submitted the application form, after the booth locations of exhibitors who applied by the priority application deadline of April 30 (Wed) have been confirmed.

   Notes on determining booth locations

   1. The venue area layout will be decided based on the status of applications for exhibition booths. The layout will be decided by the Executive Committee.
   2. In order to ensure the safety of visitor traffic routes, evacuation routes, and the smooth flow of goods in and out of the venue, as well as to ensure the smooth flow of booth layout at the venue, the booth locations for block booths and other booths may be decided in advance in the order in which the application forms were submitted, prior to the booth location selection meeting.
   3. Even after booth locations have been decided, the booth layout may be changed and booths may be reallocated in relation to this.
2. Spare Booths
   If the number of booths applied for is less than the number of booths available by Wednesday, April 30, the remaining space will be allocated as reserve booths.
3. Fixed booths
   The following booths may have their booth locations decided in advance by the Executive Committee:
   1. Booths for domestic related organizations
   2. Booths for overseas cooperating organizations
   3. Booths for organizer projects
4. After the booths have been allocated, utility booths will be set up in any remaining spaces, but there may be changes to the venue space allocation. In such cases, we ask for the understanding of all exhibitors.
5. In principle, changes to the exhibition area after the application deadline of Friday, May 30th will not be accepted.

4-3. Application and Contract

1. Exhibition Application Form (Exhibition Application Form)

   Apply online via the CEATEC Web site
   the CEATEC official website.

2. Start of application acceptance

   Thursday, February 13th, 2025 ; 10:00 a.m. (JST)

   Applications cannot be accepted before the start of application acceptance.

3. Priority application deadline

   Wednesday, April 30th, 2025

   If you apply by the priority application deadline, you will be able to participate in the Exhibitor Briefing/Booth Location Selection Meeting scheduled for July, and you will be able to choose your booth location in priority order according to the order of application. (See "4-2. Booth Location Selection")If the number of booths applied for reaches the number of booths available, the application period may be closed even before the priority application deadline.
4. Deadline for applications

   Friday, May 30th, 2025

   Applications will be accepted after the deadline until all available booths have been taken, but applications will no longer be accepted once all available booths have been taken.
5. When two or more companies are exhibiting together
   One company should apply for the exhibition and pay the exhibition fee on behalf of the other companies. Please submit the required information on the companies that will be exhibiting together using the designated form (to be provided in July) after applying for the exhibition.
6. Refusal of Exhibition Application
   Applications from those who are undergoing bankruptcy, composition, corporate reorganization, civil rehabilitation or corporate reorganization procedures, those who have been suspended from current account transactions by financial institutions, those who have committed or are involved in antisocial acts, or those who have received administrative penalties such as business suspension orders will not be accepted. In addition, if the Association deems that the above applies to an applicant, the same will apply. Furthermore, even after the contract has been concluded, if the exhibitor falls under any of the above, the contract will be terminated and the exhibitor will be refused. In such cases, the exhibition fee already paid will be fully refunded. The Association may conduct investigations and examinations if it deems necessary in relation to the above.
7. After the application deadline, the organizing committee will discuss the layout of the venue, etc., and if the venue capacity is insufficient, we may make adjustments by reducing the number of booths for each exhibitor based on fair criteria. In this case, we ask for the understanding of all exhibitors.

4-4. Payment of the exhibition fee

4-5. Cancellation of Exhibition and Reduction of Space Application

4-6. Payment of fees other than the exhibition fee