CEATEC JAPAN 2004 - Exhibitor Info

Exhibitor Eligibility
Corporations and organizations meeting any of the following criteria are
eligible to exhibit:

Manufacturers handling one of the Exhibitor Categories
Manufacturers of components, devices and materials related to the Exhibitor Categories
Businesses related to broadcasting and communications categories
Producers of software related to the Exhibitor Categories
Trading and distribution companies related to the Exhibitor Categories
Service, information and communications companies related to the Exhibitor Categories
Newspapers, magazines and other publishing companies related to the Exhibitor Categories
Nonprofit, public and industry organizations related to the Exhibitor Categories

*Please note that advertising and other agencies are not eligible for participation, even to exhibit products falling under the above criteria.

Number of Booths and Configuration

Booth category	Booth type	Number applied for
Standard booth	1 row	1, 2, 3, 4, 5, 6
	2 rows	4, 6, 8, 10, 12
	3 rows	9, 12, 15, 18
	4 rows	16
	Block format	20, 25, 30, 35, 40, 45, 50, 55, 60, 65, 70, 75, 80, 85, 90, 95, 100
Trial package booth	1 row	1, 2, 3

1 row
2 rows
3 rows
4 rows

Notes:

May have booth(s) of other exhibitors on one or three sides.
Organizations and joint exhibitors may apply for more than 100 booths.
After the deadline for applications, the Organizing Committee will determine the layout of the exhibition venue by category. If total space applied for exceeds the capacity of the exhibition facilities, the Organizing Committee reserves the right to determine an impartial method to reduce the number of booths applied for by exhibitors.

Booth Standards

1. Standard Booths

1-to 4-row-type booth spaces & facilities
1. Booth spaces
  2.97 m (W) x 2.97 m (D)
2. Booth facilities
  For exhibitors with 1-to 4-row-type
  booths, system panels will be
  installed as back panels on the
  side(s) neighboring booths of other
  exhibitors. However, system panels
  will not be placed on the corner-facing
  sides of corner booths.
Block format booth spaces & facilities
The standard for block booths is:
1 booth space = 9m2. The floor will be marked in an area equal to (W:D) 2:1 or 1:1 based on the total floor space reserved (9m2 x no. of booth spaces). The actual dimensions will be provided to exhibitors at the lot drawing for booth space allocation.

*Booth heights differ between block booths and 1- to 4-row booths. For more details, please refer to the Operation Manual that will be distributed at the lot drawing for booth allocation.

2. Trial Package Booth

Booth spaces & facilities
1. Booth spaces
  1.98 m (W) x 0.99 m (D) x 2.7 m (H)
2. Booth facilities
  The following facilities are included in Trial Package Booths.
  
  Wall panels
  Display counter (975 mm high)
  Fascia (300 mm width)
  Cutting sheet lettering for company
  name display (up to 10 letters)
  Fluorescent light
  Socket (single-phase 100V) with two outlets
  
  *Trial Package Booth exhibitors may apply for up to three booths.

Exhibition Fees
1. Standard Booth
The exhibition fee per booth is as follows:

Members of CIAJ, JEITA and JPSA:

¥315,000
(tax included)

All other exhibitors:

¥346,500
(tax included)

2. Trial Package Booth

Per booth:

¥178,500 (tax included)

Included in the above fees are the following:
1. Badges

Exhibitor badge:	15 badges per booth
Staff badge:	5 badges per booth

2. Invitation cards

Number of booths	Max. cards to be distributed
1 booth to 3 booths	1,000
4 booths to 8 booths	2,500
9 booths to 12 booths	4,000
15 booths to 20 booths	6,000
Each additional 5 booths	Add 1,200

3. Promotional space on Web site (English and Japanese)
Specified space for publishing an introduction (company profile) on the official CEATEC JAPAN Web site (www.ceatec.com)

4. Company introduction space in CEATEC JAPAN English guidebook
Specified space for publishing an introduction (company profile) in the official CEATEC JAPAN English guidebook

Additional Expenses for Booths
1. The following items are not included in the above-mentioned booth fees:

Electric power installation fee, single-phase 100V or 200V:	¥7,875/kW(tax included)
Electric power installation fee, three-phase 200V:	¥7,875/kW (tax included)
Electricity consumption fee:	¥2,100/kW (tax included)
Overtime working hours with fee:	¥10,500/hour (tax included)
Extra invitations:	¥300 (tax included)
Extra exhibitor badges:	¥1,500 (tax included)
Extra staff badges:	¥500 (tax included)
Direct mail letters with matching envelopes:	¥50 (tax included) per set

2. Booth decorations other than basic panels
The package prices below are provided for reference only, as a wide
range of variations will be available. Details will be announced at
a later date.

Packaged booths with fascia, cutting-sheet lettering, carpeting, reception
counter, chair, spotlights, fluorescent lights and sockets are available
through the exhibition's administration department.

One-booth package	¥90,300 (tax included)
Two-booth package	¥142,800 (tax included)
Three-booth package	¥195,300(tax included)

3. Other
Expenses may be charged in addition to the above-mentioned items if legal regulations become applicable to the stand design. Details regarding these expenses will be provided in the Promotion Manual and Operation Manual.

Application and Payment Procedures
To apply for exhibition space, fill in the information required on the application form, and then submit the form to the CEATEC JAPAN Management office within the Japan Electronics Show Association (JESA). If applying for multiple stages, a separate application is required for each stage.

Send application forms to: CEATEC JAPAN Management Office

Japan Electronics Show Association
Sumitomo Shibadaimon Bldg. No.2
1-12-16 Shibadaimon, Minato-ku, Tokyo 105-0012, Japan
Tel: 81-3-5402-7603 Fax: 81-3-5402-7606
Application deadlines
1. Primary application deadline: Friday, April 30, 2004
  Applicants may participate in the primary booth allocation lot drawing.
2. Secondary application deadline: Friday, June 4, 2004
  Applicants will participate in the secondary booth allocation lot drawing.
  *Applications will no longer be accepted if all booths have been filled before these deadlines.
3. After the secondary application deadline
  From Saturday, June 5, applications will be accepted if there are still open booths. When all booths are filled, applications will no longer be accepted. Please understand that some of the benefits that exhibitors who applied early will receive—such as being listed on the exhibition Web site—may be delayed.
Booth payment
Payment of the booth fee is to be remitted via bank transfer by Wednesday, June 30, 2004. JESA will issue an invoice and designate the bank account for remittance at that time. Promissory notes cannot be accepted for payment. Transfer fees are to be born by the exhibitor.

Cancellation Penalties
If an exhibitor cancels or reduces the number of booth spaces applied for, regardless of the reason, some or all of the following cancellation fees will apply. Consumption tax (5%) will be added to all fees.

From June 1, 2004 to lot drawing date	60% of participation fee
After lot drawing date	100% of participation fee

Notification of cancellation is required in writing, either delivered by mail or transmitted by facsimile or e-mail, and shall be effective on the date of receipt by the CEATEC JAPAN Management office.

Allocation of Booths
Booth locations will be determined by having the exhibitors participate in a lot drawing. Lots will be drawn among exhibitors who have the same number of booths or the same configuration in the same stage.

Primary lot drawing
Exhibitors who have submitted applications by Friday, April 30 may participate in the primary lot drawing.
Secondary lot drawing
Exhibitors who have submitted applications between Saturday, May 1 and Friday, June 4 will participate in the secondary lot drawing.
Spare booths
If the applications for booth spaces do not fill the number of booths available before the lot drawing dates, the remaining spaces will be placed on the floor as spare booths. Applicants from Saturday, June 5 on may select their desired booth locations from the spare booths in the order that applications are received.

Utility Booths
Utility booths are being prepared to serve as storage areas or lounges. Utility booths cannot be used to display products. Because of space limitations, each company will be limited to four booths (where a company is exhibiting in more than one stage, this applies separately to each stage). Please fill out the appropriate columns in the exhibitor application form when you submit it.

Specifications
2,970 mm (w) x 2,970 mm (d) x 2,700 mm (h)
Fee
One booth ¥210,000(tax included)
Fixtures
Fluorescent lights (2 each), electrical outlet (1 each) up to 800 W of power may be used.
Location
The locations will be in the exhibition hall area near the booths, and will be determined by the Organizing Committee. Because exhibition space is limited, the utility booths may have to be located outside of the exhibition hall.

Restrictions Regarding Exhibit Space Transfer
Exhibitors are prohibited from sub-letting, selling, transferring, or exchanging their exhibition space, either in whole or in part, to any third party, including other exhibitors.

Notice to Overseas Exhibitors and Exhibitors of Products from Overseas

Policy on exhibition content (including booth decorations) originating overseas
The Organizing Committee plans to make all exhibition halls open to the display of bonded goods. Therefore, it will be possible for exhibitors to display overseas products (those manufactured in countries other than Japan) even if they have not cleared Customs before the exhibition begins. Details of this plan will be announced in the Operation Manual.
Visas and related documents
Neither the sponsors nor the Organizing Committee can issue documents for the purpose of procuring visas that exhibitors may require to enter Japan.

Acts Prohibited on the Exhibition Site

The following acts are prohibited on the exhibition grounds and in exhibition facilities. The Organizing Committee will implement swift and appropriate corrective measures should acts occur in violation of these prohibitions.

Engaging in sales activities
Sales of any products other than publications and software are prohibited at the show site during the exhibition. Exhibitors who wish to sell publications and software are required to submit details in advance.
Causing disturbances
Actions falling under this category include handing out catalogs or pamphlets outside of booths and placing objects such as exhibits or decorative items outside booth confines.

*Other prohibited activities will be detailed in the Operation Manual.

Responsibilities of Exhibitors

Obligation to make payments
Exhibitors will pay all exhibitor fees and expenses invoiced by the Management Office and bear responsibility until all payments are complete.
Obeying the law
The laws and regulations of Japan shall be followed in all cases related to the transfer and management of display and related items, and in management and other matters related to constructs and structures for use in exhibits.
Representation in the exhibition
Exhibitors should have a representative(s) present at all times during operations at their booth, from the time that booth preparations begin through the exhibition and until booths are dismantled and materials removed.
Management of display items
The exhibition management will, to the best of its ability, provide for the security of exhibits during the show period, for example, by implementing security guard patrols. However, the management cannot assume responsibility for damages from natural disaster, fire, theft, loss of property or other occurrences beyond its control and recommends that exhibitors take steps of their own.
Insurance
The management recommends that in addition to securing display items, exhibitors take out insurance policies for the term of the exhibition as a precaution in the case of accidents affecting exhibitors, related parties, third parties and display items. Insurance is also recommended in other areas deemed appropriate by exhibitors.
On-site photography by the sponsors
Staff members appointed by the sponsors and/or staff members of vendors officially appointed by the sponsors may visit booths at various times before and during the exhibition to gather news and/or conduct interviews, as well as to take photographs. The images, photographs and information on the contents of exhibits gained through these activities will be used solely for the purpose of promoting CEATEC JAPAN.

Protection of Industrial Property Rights

The exhibition sponsors will file an application with the director-general of the Japanese Patent Office to protect exhibits and their content under the provisions of the regulations listed below.

Upon approval of this application, exhibitors will be eligible to apply for industrial property right protection regarding exhibited items for which patent and copyright applications have not yet been submitted. Details of this protection will be provided after the application to the Japanese Patent Office has been accepted.

Patent Law (Article 30, Paragraph 3)
Utility Model Law (Article 11, Paragraph 1)
Trademark Law (Article 9, Paragraph 1)

Exhibition Cancellation Due to Unavoidable Circumstances
If the occurrence of a potential disaster, such as an earthquake, fire or other unavoidable calamity, should force the Organizing Committee to cancel the exhibition, participation fees paid by exhibitors will be refunded in full, minus a charge for expenses already incurred. The CEATEC JAPAN Organizing Committee assumes no responsibility for other expenses already incurred by exhibitors.

Organizing Committee
The Organizing Committee functions as a body to deliberate and decide matters related to the management of the exhibition, including regulations and plans.

The Organizing Committee will be represented on the exhibition site during the preparation and execution phases of the exhibition. These representatives will be responsible for maintaining the exhibition environment, dealing with problems and ensuring that the exhibition regulations are adhered to at all times.